Creative Coordinator Job at Nordic Air Defence AB | Stockholm, Sweden

This is a full-time, on-site role in Stockholm. We are looking for a proactive and highly organized Creative Coordinator to work closely with our Creative Director in an operational capacity and help build the Creative Department. This is an operational role within the Creative Department, not a creative development role. You will act as the operational backbone of the team, helping coordinate projects and logistics, conduct research, manage follow-ups, and ensure the department stays organized and ahead of upcoming needs. You will be given clear objectives and trusted to figure out how to make things happen. This role is ideal for someone who enjoys taking ownership, solving problems, and maintaining a clear operational overview and structure in a fast-moving environment.

• Coordinate day-to-day operations within the Creative team and maintain a clear overview of what is happening across the organization, including who owns what, what is being worked on, what is coming up, and where Creative needs to be involved.
• Track projects, priorities, deadlines, dependencies, and follow-ups, ensuring that nothing falls between the cracks.
• Attend operational or informational meetings on behalf of Creative when appropriate, and report back with the key information, decisions, dependencies, and action items.
• Conduct research related to productions, locations, travel, permits, suppliers, and logistics, turning information into clear recommendations and solutions.
• Coordinate meetings, action items, and follow-ups across internal and external stakeholders.
• Support budgeting, cost tracking, supplier management, and production planning.
• Help maintain processes